Privacy Policy

Student Job Search Aotearoa Inc (SJS, we, us, our) respects your (your, you) privacy rights and is committed to ensuring that we protect and deal with your rights in accordance with the Privacy Act 2020 (Act), and your rights to access and correct that information. This Privacy Policy sets out our practices regarding the collection, use, storage, and disclosure of personal information in compliance with the Act.

In accessing or using the SJS website (www.sjs.co.nz) and SJS mobile application (App) (together, the Platform), and our services in general, we may collect, retain, use and disclose your “personal information” (as defined in the Act) from time to time.

Please read this Privacy Policy before using the Platform. By creating an account with SJS, using the Platform or otherwise engaging with us over the phone, via email or by any other means, you agree to be bound by this Privacy Policy. You may be using the Platform, or our services in general in your capacity as either:

• A student or graduate seeking job opportunities (Student(s)); or
• An individual or entity seeking to offer Students work (Employer(s)).

This Privacy Policy is subject to and operates in conjunction with SJS’s Rules of Conduct and Terms and Conditions.

Collection of your personal information

Students

We may collect and retain your personal information including but not limited to your name, age, gender, ethnicity, date of birth, email address, phone number, details of and documents relating to your study or job applications such as CVs and cover letters, details of your right to work in New Zealand, details on any health conditions or disabilities, details about any visa you may hold (such as the type of visa and date of expiry) and any other personal information you may provide to us or which you may authorise other persons to provide to us.

If you have applied for a job with an Employer that has signed up for Student Suitability Screening, we will collect personal information during our call with you, to assess your suitability for the role.

If you perform a job for an Employer, we may contact them for feedback on you, to assess your suitability for future jobs. We may also collect personal information about you from third parties you authorise to provide your information to us and from publicly available sources.

If you use the App and you grant the App permission to access your device's camera, we may collect photographs, images or videos captured for the purpose of uploading a profile photo, video footage or other similar content to your account. Where you grant the App permission to access your photo library or device storage, we may collect images, videos or files you select for upload to the Platform. These permissions are requested only as needed to provide specific features and functionality within the App, and you may revoke such permissions at any time through your device settings. Revoking permissions may limit your ability to use certain features of the App.

Failure to provide, or to authorise the provision of, your personal information to us may result in us not being able to:

• provide you with our services or access to the Platform or some of the functionality of the Platform; or
• provide you with the information and/or assistance you have requested from us, including the provision of updates, news, resources and information about employment opportunities.

Where you use our App and enable location services on your device, we may collect location information in order to provide location-based job listings, search results, or other relevant services. You may disable location services at any time through your device settings, however certain features of the App may not function properly if location permissions are disabled.

Employers

We may collect and retain your personal information including but not limited to your name, phone number, email address, address (either home or business address), details of any organisation or entity you are associated with and any other personal information you may provide, or authorise to be provided, to us.

We may contact you to enquire as to whether a Student has been placed into a role, or to request feedback on a Student that you have employed to perform a job. We may also collect personal information about you from third parties you authorise to provide your information to us and from publicly available sources.

Failure to provide (or authorise the provision of) your personal information may result in us not being able to:

• provide you with our services or access to the Platform or some of the functionality of the Platform; or
• provide you with the information and/or assistance you have requested from us, including the provision of updates, news, resources and information about offering employment opportunities to students.

Students and Employers

The above personal information may be collected in the following circumstances:

• when you complete forms on the Platform;
• when you create, modify, or use any accounts or registered user facilities available through the Platform;
• when you interact or engage with our social media accounts; or
• in the course of receiving questions, comments or other communications from you;

If you are a Student and perform a job for an Employer, they may provide feedback on your performance. This feedback will only be shared with you if the Employer gives us explicit permission to do so. Similarly, if you are an Employer, any feedback provided by Students on you will only be shared with you if the Student gives us permission to do so.

Platform Information

As you navigate through the Platform, certain information may be passively collected (that is, gathered without your active participation) using various technologies and means (including cookies and third party tools, for example Google Analytics). Information collected may include IP and server addresses, page views and session times (including dates and times of visits to the Platform, pages accessed and documents downloaded, operating system information, browser information, errors in the Platform or any application, including API endpoint error response) and actions that you take on the Platform. You can see how Google Analytics collects and processes data here: How Google uses information from sites or apps that use our services – Privacy & Terms – Google.

We do not collect personally identifiable information from you when you browse the Platform. However, we may collect information from your device to understand how you use the Platform and to improve our services.

The Platform information is collected by:

• using cookies;
• collecting the Platform use information; and
• analytical and tracking tools that we operate.

You may be able to disable cookies by configuring your browser settings, which may prevent your use of some of the features on the Platform.

Use of personal information

We will not use or disclose your personal information except in accordance with this Privacy Policy and as may be permitted or required under the Act or any other applicable law. The personal information we hold about you will only be used for purposes directly related to SJS’s business and operational activities, and when it is necessary for or directly related to SJS’s activities.

For example, the personal information we collect will be used to provide services you have authorised or requested from us as either a Student or Employer, such as to:

• carry out our functions as an incorporated society and charity;
• verify your identity and assist you if you forget your login details or password details;
• enable us to offer an effective job service and to allow Students and Employers to connect with one another;
• communicate with you, including to respond to any questions, requests, inquiries, feedback, concerns or correspondence from you;
• provide you with information about a service that you are using (including critical updates and announcements);
• allow Employers to advertise and market their jobs to Students;
• facilitate communication between Students and Employers;
• undertake email marketing;
• reduce the need for you to repeatedly enter the same information;
• customise the Platform to suit your particular preferences and interests;
• administer and manage donations you make to us;
• manage and improve the Platform and any related services;
• carry out internal research and development;
• where you send a message through the Platform;
• analyse the Platform usage, trends and statistics;
• perform our obligations under any contractual arrangement that we may enter into;
• with your permission, conduct Student/Employer satisfaction surveys via an independent agency to assist us better serve our clients;
• with your permission, to supply you with further information concerning products and services which may be of interest to you;
• carry out any other use that is authorised by you or is notified to you at the time of collection; and
• as otherwise required and permitted by law.

We may use aggregated information to improve and develop the Platform, and our services, undertake statistical analysis, and meet our legal obligations. This aggregated information is not associated with any individual person and will not be used in a manner that would identify any individual personally.

Disclosure and related use of personal information

We do not sell, rent, or exchange your personal information to any third party. We will not disclose your personal information except in accordance with this Privacy Policy and as may be permitted or required under the Act or any other applicable law.

Certain limited forms of personal information (such as your name, contact details, and membership details) may be disclosed to third parties for the purposes outlined in this Privacy Policy and for directly related purposes if you have authorised us to do so in the following circumstances:

• we have given you notification of the intended use or disclosure and you have not objected to that use or disclosure;
• if you are an Employer, when we publish specific information relating to a job you have advertised on the Platform;
• if you are a Student who has applied for a job, we may provide your contact details that you have provided to us to Employers; and/or
• if required for third parties to provide services to us.

In a very limited set of circumstances we will disclose your personal information without your authorisation, such as when:

• you apply for Job Seeker Support Student Hardship (JSSH) benefit from the Ministry of Social Development (MSD) and MSD requests that we provide your SJS enrolment details (your personal information) in order to check your eligibility to receive the unemployment benefit;
• we are required to provide evidence of placement information to our auditors to maintain our services;
• we believe that the use or disclosure is reasonably necessary to assist a law enforcement agency or an agency responsible for national security in the performance of their functions;
• we believe that the use or disclosure is reasonably necessary to enforce any legal rights we may have, or is reasonably necessary to protect the rights, property and safety of you, us, or others; and/or
• we are required or permitted by law to disclose the information.

Your Responsibilities

For SJS to deliver an effective job service, you may be the recipient of personally identifiable information, either as a Student or Employer. It is your responsibility to treat this information in accordance with the Act. SJS will not be responsible for any actions you take that contravene the Act.

Overseas disclosure of personal information

If at any time we need to send your personal information outside of New Zealand, we will:

• obtain your express authorisation to disclose your personal information overseas unless such disclosure is required by law; and
• take steps to ensure existing contractual relationships are in place, or otherwise enter into a binding contractual relationship with an overseas party confirming that it will protect your personal information in a way that provides comparable safeguards to those provided under the Act.

Where the overseas agency may not be required to protect your personal information in a way that, overall, provides comparable safeguards to those provided under the Act, we will expressly inform you and will not disclose your personal information without your prior authorisation.

The Platform uses third-party cloud hosting, infrastructure and analytics service providers that may be based outside New Zealand, including in the United States and Australia. By using the Platform, you acknowledge that your personal information may be transferred to, and stored in, those jurisdictions.

Third-party application store providers

Where you download or use our App through a third-party application store provider (such as Apple App Store or Google Play Store), certain information may be collected or processed by those providers in accordance with their own privacy policies. We are not responsible for the privacy practices of such third parties and encourage you to review their privacy policies.

Third party websites

The Platform may contain hyperlinks to third-party websites. We are not responsible for the content of such websites, or the manners in which those websites collect, store, use, and distribute any personal information you provide. When visiting a third-party website from hyperlinks displayed on the Platform, we encourage you to review the privacy statements of those websites so that you can understand how the personal information you provide will be will collected, stored, used, and disclosed.

Accuracy and your right to access and correct your personal information

You may at any time request access to, or correction of, any personal information we hold about you at: privacy@sjs.co.nz.

You have the right to request access to and/or correction of the personal information that we hold about you. You may also access or edit your Profile details on the Platform, including via the website and within the App.

It is your responsibility to let us know if your personal information which we hold about you needs to be corrected or updated. Please notify us of, any changes to your personal details as soon as possible.

If SJS does not agree to make a requested correction to your personal information, you have the right to provide us with a statement of the correction that have sought and request that we attach that statement of correction to the information.

Mandatory reporting of notifiable privacy breaches

If your personal information is involved in a privacy breach which we reasonably believe has caused or is likely to cause serious harm to you (“a Notifiable Privacy Breach”), we will inform you and any affected individuals, assess what steps should be taken in response, and report it to the Office of the Privacy Commissioner.

How to make a privacy complaint

If you have any questions, concerns, or a complaint in relation to this Privacy Policy or the protection of your personal information, please direct them to our Privacy Officer at: privacy@sjs.co.nz.

The Privacy Officer will investigate any complaints that are received, and respond to you as soon as possible, and in accordance with the Act.

If you are not satisfied with how we have handled your complaint or personal information, you may also contact the Office of the Privacy Commissioner.

Changes to our Privacy Policy

We reserve the right, at our discretion, to update this Privacy Policy, at any time. Changes to this Privacy Policy will take effect immediately once they are published on the Platform. We will provide clear notification of the fact that we have updated this Privacy Policy on the main pages of the Platform with a link to the revised privacy policy. By continuing to use the Platform and/or services, you agree to any modifications that are made to this Privacy Policy.

This Privacy Policy was last updated in March 2026.